Over the past few years, technology has caught up and exceeded many of my dreams and desires. Some of the most challenging mobile office problems have faded away and all the technology has become unbelievably affordable. These 5 steps will allow you to set up an office for your business.
1. INTERNET SERVICE:
Set up an intranet facility meant to be accessed only by the employers of the company to pass along information, vital communication, files and documents or go into the Virtual Private Network (VPN) so that the transferred material is fully confidential. Keep track of who is accessing the database of your organization by keeping logs of entry, exit and access information.
2. PHONE SYSTEM:
You need a phone system that is cloud based. This gives you the option of creating multiple numbers or toll-free numbers.
Two systems that work well are Google Voice, and RingCentral which offers toll-free 800 numbers and fax numbers. The cloud based system is great because you can use mobile, computer, and VoIP to send and receive calls.
3. SMART PHONES (IPHONE /ANDROID)
This is important because it will be your office in your pocket. If you use Google Voice, RingCentral etc. you can have your calls forwarded to your mobile so you can get the calls from any location you are currently working at. Or if someone sent you an important email. You can check it right through your phone.
4. POSTAL ADDRESS:
No virtual office is complete without a professional address to receive mail at. You do not need to actually reside at the mailing address your mail gets sent to. Van Nuys Virtual Offices has different virtual packages to suit your office needs.
5. YOUR TEAM:
If you need to hire virtual team members once you make the transition, you should hire carefully. Choose team members that have worked in a virtual office previously. They’ll have the self discipline, motivation and technical skills that are required in order to work remotely. With team members working remotely, you have to be clear about what you need from them, and what you expect them to do. Outline projects in specific details. Misunderstandings about when to check in, deliver work and communicate can lead to problems later on.
Don’t forget with Van Nuys Virtual Offices you can start your virtual office today for as little as $75 per month.