Category Archives: Renting an Office

Office Space On Your Terms

Office Space On Your Terms.

Office Space On Your Terms

 

signing office lease
Before You Sign the Lease

Before signing on a lease, it’s always important to know what you’re getting yourself into. By carefully reading the lease entirely can help straighten out any probable problems before they happen. For first-time renters, signing on the dotted line is often thought of as just part of the rental process. The excitement that comes with a new office space sometimes surpasses the responsibilities that go with renting an office. Before signing that lease, it is important to read the fine print and be aware of what your landlord expects of you, as well as what you can expect of your landlord. Make sure you review the lease carefully for requirements relating to often overlooked polices such as guests, parking, pets, and painting. Here are some other things you might want to be aware of before moving in:

– As soon as you sign, you’re stuck…….at least until the term of the lease ends. Many people think that just because you’re not buying the space, you can bail out if things don’t go right for the business. But that’s wrong, a lease is a contract, a legal commitment. So take a second look and inspect the place, know what you getting yourself into before you move in and realize you actually need more space or that the building is not so safe at night.

– Second thing to consider is know exactly what is the tenants responsibilities. Before signing the lease, make sure you have actually inspected the unit you will be moving into. Make sure there are no damaged areas or safety hazards. Inspect all window and door locks to make sure they are in working order. If anything needs to be fixed, make sure it is taken care of before you move in, or have it added to the lease (in writing). Make sure any pre-existing damage the landlord isn’t going to fix, for example, stained carpets, broken blinds, or stained walls, are written into your lease agreement as “pre-existing”. If these damages go undocumented you can end up losing your security deposit or even charged for those damages when you move out.

– Security Deposits is another major thing to educate yourself on. Many landlords and rental agencies will charge what is called a security deposit. This deposit is usually equal to one or two month’s rent and is refundable if certain conditions are met upon moving out of the rented space. The purpose of the deposit is to ensure that rent is paid on time, and to cover unusual repairs that may be needed when a renter moves out due to damage caused by the renter. So be careful and document any and all repairs requested from the landlord as well as any repairs done by you.

– More importantly, what are the terms of the lease? If you expand rapidly, is there a provision for breaking the lease at minimal expense? If you later downsize, will the lease allow you to sublet the extra space you don’t need? Before signing any agreements, check out the landlord, too. Discuss the terms before requesting a lease and make sure the landlord spells out each party’s obligation prior to signing the lease agreement. Leases are written by the developer and/or their lawyers so most are tilted slightly in their favor. If some things seem unfair do not hesitate to have a lawyer review or ask for clarification from the landlord.

– The last and most important fact is that there’s too much space around for the number of active businesses. For the first time in many years, tenants are in demand. For every business that closes, another space comes onto the market. So now as a tenant its your chance to negotiate better terms for your lease. Ask for a shorter term. Don’t get tied up in a long term lease, that down the line if your business doesn’t pick up you will still be responsible for the remaining months. You’ll also want to factor in and negotiate rent increases over the term and renewal options so that you are not unexpectedly hit with a rent increase without warning from your landlord – something that can quickly compromise you cash flow and margins.

Finding the Perfect Office Space at the Perfect Price

Small offices, in van nuys
Perfect Office

Finding the perfect office, in the perfect location, and at the perfect price can be time consuming and can also have a huge impact on your business.  It is an exciting time in the growth of any business whether it is a new start-up or an expanding company looking for improved premises. Fortunately, with the large quantity of offices available  on the market, combined with the multitude of fantastic resources that allow for easy searching, ‘finding any office space’ can now be transformed into “finding the perfect office space”.

The office you choose will be one thing you will need to consider but what kind of businesses that surrounds that office is what really is important.  However, location is important even if you are not looking to pick up passing clients because we all want to give off the right impression to our clients and visitors. Whether a business wants to enjoy a remote location or be in the heart of a vibrant city, location is of great importance.

First impressions are made in the first ten seconds of meeting someone. This is also true when it comes to walking into a building. Business premises need to always look professional, clean and organized otherwise clients might get the wrong idea if things appear to be disorderly and untidy.

Instead of jumping in feet first and taking the first available office space, businesses should to take their time as the right location can make or break a business.  It is easy to feel overwhelmed and emotional when trying to figure out where you are going to spend all of your time and a lot of your money. When you know what you want, it’s too easy to jump over important steps in the search process and land yourself with a space that looked great at first, but fails to meet your needs.

After you have found the perfect office you will need the perfect price to go with it. Many tenants fall into the trap of believing that since they have signed a long term lease they are locked in. Let me tell you if you haven’t already heard, everything is negotiable, especially in this market we are experiencing now. Landlords are desperate for tenants and they’ll do anything to keep from losing an existing one.

The key to negotiating a better lease is to find other office space for lease. . You have to know what other options are available to you and what the rates, sizes, amenities, access and availability are for comparison before negotiating.

Look at the cost of the lease, and determine whether it is a total cost for the property or if it is on a per-square-foot basis. If the cost is per square foot, inspect the property to see if it has space you can’t use, and ask that the landlord removed it from the cost calculation. Check for any clause concerning rent escalation over the course of the lease. Ask that landlord add an escalation clause to prevent unexpected increases.

Is a Home Office the Best Idea

Home Office Getting too Crowded

For many new small business owners, a home office makes the most sense. Being able to work from home is an appealing concept for women today. The cost of starting a business is relatively low and women can feel more fulfilled knowing all the hours they put into work are to build their own business instead of someone else’s. More than 60 per cent of people who start a business are now doing so from home. From fashion design, IT and catering through pet care and arts/crafts to accountancy and legal services – you name it – it’s being run as a business from someone’s home. Most cities and towns will allow you to run a business out of your home as long as you meet certain criteria. A major benefit of using your home as your business location is that you won’t waste any time commuting and you won’t incur additional costs to rent an office space. The IRS also offers significant tax deductions for a home office used for your business.

But there is also drawbacks to working out of home. A major drawback of working from home is that you can never truly leave work. Also, many types of businesses aren’t suited to a home location. The advantages of moving out of your home office boil down to increased professionalism, more space to work and unlimited growth potential. Of course, with any advantage come a few disadvantages, but nothing that can’t be overcome. For some people, the chance to move into commercial premises provides a more professional outlook, greater scope for expansion and the room to accommodate permanent staff.

For some businesses, such as lawyers,accountants, insurance brokers, classes most clients either want, or need, to come in for face-to-face appointments. Other businesses, such as advertising firms, may be able to service their clients while hardly ever meeting them in the flesh. Before you move out your home office, read on to learn about the pros, cons, and factors to consider when moving to a retail space. There will be lifestyle and financial changes to your business if you choose to do so. You probably considered these factors when you decided to start a home-based business, but you will have to consider them again. If you can afford the move and want to expand your business to a larger clientele and higher production rates, then moving to a commercial location will definitely accomplish that goal.

SHORT TERM OFFICE SPACE

Success
New Business Success

Short term office space is an excellent solution for companies that need a temporary place to conduct business. By renting a small office your company can save funds and use them towards other things. This could mean the difference between turning a profit and not turning a profit. . If a company’s staff is small, then it makes sense to rent small offices rather than whole floors or buildings. Size isn’t everything when it comes to business. A group only really needs a professional setting that has a enough space for desks and filing cabinets, among other company-specific items.

Renting an office is a smart thing to do when a business is still growing, but it is not obligatory.  Renting an office helps out a lot in the first stages of growing your business.  If your business would need to apply for a small business loan and having a commercial address would help out a lot.  Many banks take small businesses with a commercial address more serious than those businesses that are running their business from home.

Privacy, client confidentiality, personality traits, etc. can all factor into one’s ability to benefit from a small office space.   Small office suites provide small businesses with the space and professional image they need without breaking the business’s budget. You do not have to buy or rent out a whole building or entire floor to operate your business. Instead, lease a small office suites that has just the right space you need for your day to day operations. This is an affordable and effective to get your business idea going.

5 Mistakes People Do When Renting Their First Office

Oops
Mistakes People Do

Renting office space can be complicated because it’s difficult to tell what needs your business will have a year, or five years, into the future. If you’re considering renting office space for your business, it’s necessary for you to understand how the process works.  Renting the proper amount of space, in a location that suits the business, sometimes involves making a gamble. Remember, though, that the property owner doesn’t share in this risk-taking, and it won’t be his or her problem if the office turns out not to suit your needs. Below are 5 mistakes that can often be made when renting a new office space, and can be easily prevented:

  • Make Sure Premises look Professional:   Don’t underestimate the value of appearance. Depending on how your office looks is how your customers will see your business.  If your office doesn’t look professional than chances are your customers won’t take your business so seriously.  Look for something nice and not expensive.  Check out an office from Van Nuys Offices, they have a variety of offices available for any type of business use and their offices have a professional atmosphere.
  • Negotiate the Price:  Offices in places hard to find offer lower rent prices than those within easy reach of amenities and transportation.  Yes maybe this is how much you can pay and all the other offices are off your budget.  But will your customers be able to find you.  Negotiate the price on an office easy to find.  It won’t hurt by asking.
  • Signing a lease:  Signing a lease for renting office space isn’t something to be taken lightly, and it can have serious consequences on the success of your business. Before you sign a lease or agree to rent, make sure you have an attorney in your area look it over to ensure your rights are protected fully and that you understand all clauses and obligations contained within the lease. Van Nuys Offices has a set flexible agreement, so you are never tied into a long term agreement and can change your office space as your business requires.
  • Not Verifying Building Mobile Phone Reception:  In today’s environment, data, power, networking, and HVAC capacity and availability are crucial. We all experience weak signals on our mobile phones at some times in particular places as we go about our daily lives, but it’s a major issue if each and every member of staff has issues making use of cellular devices and smart phones from the work environment. You should ensure that the building you intend on occupying is capable of providing the network connectivity and other building systems necessary for a your business operation before signing any lease.
  • Not Designing the New Space Prior to Lease: Many companies fail to consider their future business requirements when looking for office space and they end up outgrowing the office space before the lease is even up. Ensure you have enough space for additional employees or equipment when calculating how much office space you will need.