Category Archives: Virtual Offices

5 Steps to Setting up a Virtual Office

Over the past few years, technology has caught up and exceeded many of my dreams and desires. Some of the most challenging mobile office problems have faded away and all the technology has become unbelievably affordable. These 5 steps will allow you to set up an office for your business.

1. INTERNET SERVICE:
Set up an intranet facility meant to be accessed only by the employers of the company to pass along information, vital communication, files and documents or go into the Virtual Private Network (VPN) so that the transferred material is fully confidential. Keep track of who is accessing the database of your organization by keeping logs of entry, exit and access information.

2. PHONE SYSTEM:
You need a phone system that is cloud based. This gives you the option of creating multiple numbers or toll-free numbers.
Two systems that work well are Google Voice, and RingCentral which offers toll-free 800 numbers and fax numbers. The cloud based system is great because you can use mobile, computer, and VoIP to send and receive calls.

3. SMART PHONES (IPHONE /ANDROID)
This is important because it will be your office in your pocket. If you use Google Voice, RingCentral etc. you can have your calls forwarded to your mobile so you can get the calls from any location you are currently working at. Or if someone sent you an important email. You can check it right through your phone.

4. POSTAL ADDRESS:
No virtual office is complete without a professional address to receive mail at. You do not need to actually reside at the mailing address your mail gets sent to. Van Nuys Virtual Offices has different virtual packages to suit your office needs.

5. YOUR TEAM:
If you need to hire virtual team members once you make the transition, you should hire carefully. Choose team members that have worked in a virtual office previously. They’ll have the self discipline, motivation and technical skills that are required in order to work remotely. With team members working remotely, you have to be clear about what you need from them, and what you expect them to do. Outline projects in specific details. Misunderstandings about when to check in, deliver work and communicate can lead to problems later on.

Don’t forget with Van Nuys Virtual Offices you can start your virtual office today for as little as $75 per month.

Considering a Virtual Office


When a business is in start-up mode, most entrepreneurs are focused on making the most cost-effective decisions so they can get launched and begin marketing. With today’s unstable environment it’s very important for small businesses and startups to look for ways to reduce business overhead costs while still maintaining efficiency. This is crucial when you consider that cutting overheads is one of the easiest ways to increase profits.

Starting your business at home seems to be the easiest and least expensive. But for security and privacy reasons, that doesn’t seem to be the smartest choice. Many times business registration applications are not private. Someone can search the name of your business online and next thing you know your address and contact information is shown to anyone who searches your company name. When you register your business name with the county or buy your business license, these documents require your address and are on public record, too. The last thing you need is for customers, competitors, and just plain crazies to know exactly where you live if they have a deep need to find you at 3am.

You may want to consider a Virtual Office! A Virtual Office is perfect for business owners who need office space and business address but don’t have the money for a regular office. A Virtual office allows business owners to access all the benefits of having a private office space without the cost of opening a traditional office. A Virtual Office will get you a true street address in a known office building and also creates a sense of credibility to the world – for clients, colleagues and competitors.

Don’t shortchange your business by ignoring the significance of a credible business address. When you are ready to rent that Virtual Office contact Van Nuys Offices and they will be ready to help you get your new virtual office running in not time.