The best thing to do when you need to lease an office space is to follow this easy steps. Once this is assessed, you want to evaluate how much space you will need to expand once your business becomes successful and can hold more people.
DON’T RUSH GIVE YOURSELF SOME TIME
Give yourself time to find and lease an office space. Finding the right space for you and negotiating the terms of the lease with the landlord can take much longer than expected, sometimes even months. You don’t want to end up unhappy with your lease or your space because of time restraints.
AMOUNT OF SPACE NEEDED:
Your office space should be big enough to accommodate your clients and workers. Make sure that you have enough room to efficiently operate and run your business. For most business starters, a smaller office is recommended, and as they grow their clienteles, changes may be made. Make sure that the office space you are renting is most appropriate for the business that you are going to run.
BUSINESS IMAGE :
Don’t underestimate the value of appearances. How your office looks can have a huge impact on business & investor relations so it is crucial that the premises you choose match with the image you want for your business. It might not matter to some businesses what their building looks like, but if you need to impress a steady stream of clients who come to visit you, it might be better to spend a little more looking for a nicer building. For example, a corporate solicitors firm operating from above a nightclub doesn’t give the best first impression.
How long is the lease term? The property owner usually wants you to commit to a longer-term lease. If you are willing to do this, you should receive concessions in the form of free months of rent or help paying for build-out. If you’re looking for something a little more flexible, consider a six month or month-to-month lease. Many standard office spaces will have a one or two year lease. If you’re just starting your business and aren’t quite financially stable, you may want to opt for a shorter lease, which won’t be as financially detrimental if cash gets tight.
It seems like a lot of things to take into consideration, but when you finally do find that perfect space for your business, you can rest assured knowing that you’ve covered all of your bases. Finding a space in which your business can grow and prosper is important, and once you’re settled in, it will be worth all the time and effort. Keep these tips in mind and you should easily find the perfect office suites for your company!
Van Nuys Offices offers office solutions to meet any business’ needs and budget.
Looking at offices for rent? contact us today to schedule a tour of our executive suites and other office space options.
Over the past few years, technology has caught up and exceeded many of my dreams and desires. Some of the most challenging mobile office problems have faded away and all the technology has become unbelievably affordable. These 5 steps will allow you to set up an office for your business.
1. INTERNET SERVICE:
Set up an intranet facility meant to be accessed only by the employers of the company to pass along information, vital communication, files and documents or go into the Virtual Private Network (VPN) so that the transferred material is fully confidential. Keep track of who is accessing the database of your organization by keeping logs of entry, exit and access information.
2. PHONE SYSTEM:
You need a phone system that is cloud based. This gives you the option of creating multiple numbers or toll-free numbers.
Two systems that work well are Google Voice, and RingCentral which offers toll-free 800 numbers and fax numbers. The cloud based system is great because you can use mobile, computer, and VoIP to send and receive calls.
3. SMART PHONES (IPHONE /ANDROID)
This is important because it will be your office in your pocket. If you use Google Voice, RingCentral etc. you can have your calls forwarded to your mobile so you can get the calls from any location you are currently working at. Or if someone sent you an important email. You can check it right through your phone.
4. POSTAL ADDRESS:
No virtual office is complete without a professional address to receive mail at. You do not need to actually reside at the mailing address your mail gets sent to. Van Nuys Virtual Offices has different virtual packages to suit your office needs.
5. YOUR TEAM:
If you need to hire virtual team members once you make the transition, you should hire carefully. Choose team members that have worked in a virtual office previously. They’ll have the self discipline, motivation and technical skills that are required in order to work remotely. With team members working remotely, you have to be clear about what you need from them, and what you expect them to do. Outline projects in specific details. Misunderstandings about when to check in, deliver work and communicate can lead to problems later on.
Don’t forget with Van Nuys Virtual Offices you can start your virtual office today for as little as $75 per month.
One of the most exciting part of starting up a small business is when it’s time to set up office space at your new business location. You have to purchase furniture, equipment, computers, business machines, supplies (like paper and paper clips), shipping materials, and décor for your office. And we all know that this may be a huge expense. There are ways to keep the expense down if you create a budget and plan your purchases accordingly. Van Nuys Offices.
There are so many second hand stores where you can find great buys on office furniture that are used but look like new. Choose a theme for your office and keep it in line with the type of work you will be conducting. Also check the local newspaper for any businesses that may be closing up as they will be selling off their furniture as well. There is no need to purchase new office furniture during your startup phase. For example, place the printer on top of a file cabinet rather than buying a separate table for it. Van Nuys Offices.
Besides the design of your office and furniture, you also have to start listing the various types of machines and equipment that you need in order to run your business efficiently. For instance, instead of purchasing a fax machine (which range from $100 to $200), keeping a supply of paper for it (between $3 – $5 per ream regularly), and the cost of an extra phone line (between $10-$40 per month), you can just get an online fax program.. You can send and receive faxes for your business and only print the faxes you need, for just $10 per month. Van Nuys Offices.
Now that you have the furniture & equipment you need for your office, it is time to supply it. Buying in bulk is a great way to save money if you have the storage space to keep the excess supplies. I recommend buying the generic brand for these basic office supplies. You will buy them at a lower cost and save a substantial amount of money. Generic products are a great business supply, and they are relatively cheap and inexpensive office products. You will hardly know the difference between them. Van Nuys Offices
Opening a new business is a process that, by nature, is portrayed by different emotions—excitement, happiness, nervousness and extremely challenging. Many entrepreneurs will spend a lot of time planning their business tactics to the point of feeling overwhelmed and wanting to quit. But they continue because this is a dream they have and if they don’t make a small sacrifice no one will make it for them.
When starting a new business, moving to a new location, opening a new branch or expanding your business, there will be start-up or one-time expenses. Know what these expenses will be. Just understanding the start-up process can make a big difference.
Know what type of business you would like to start and learn all you can about it. Conduct thorough research of potential customers, your trade or industry, your competition, your licensing and tax requirements, location, and name.
Whether you use your own savings or obtain loans, starting a business requires money. The loan process can take months to complete, so start early. Lenders often request a completed business plan prior to approval of funding.
It may seem obvious and simple, but the name is how your business will be known to the world. The right name says a lot about your company. Make a list of potential names choose one that best describes your company in a few words, one that is easy to remember, easy to pronounce and easy to spell. You’ll also need to do research to see if there are a) similar business names and b) similar domain names.
There are definitely other important steps to getting a business off the ground. However, if you’ve taken the steps above, you will find yourself in a confident, business-ready position.
When a business is in start-up mode, most entrepreneurs are focused on making the most cost-effective decisions so they can get launched and begin marketing. With today’s unstable environment it’s very important for small businesses and startups to look for ways to reduce business overhead costs while still maintaining efficiency. This is crucial when you consider that cutting overheads is one of the easiest ways to increase profits.
Starting your business at home seems to be the easiest and least expensive. But for security and privacy reasons, that doesn’t seem to be the smartest choice. Many times business registration applications are not private. Someone can search the name of your business online and next thing you know your address and contact information is shown to anyone who searches your company name. When you register your business name with the county or buy your business license, these documents require your address and are on public record, too. The last thing you need is for customers, competitors, and just plain crazies to know exactly where you live if they have a deep need to find you at 3am.
You may want to consider a Virtual Office! A Virtual Office is perfect for business owners who need office space and business address but don’t have the money for a regular office. A Virtual office allows business owners to access all the benefits of having a private office space without the cost of opening a traditional office. A Virtual Office will get you a true street address in a known office building and also creates a sense of credibility to the world – for clients, colleagues and competitors.
Don’t shortchange your business by ignoring the significance of a credible business address. When you are ready to rent that Virtual Office contact Van Nuys Offices and they will be ready to help you get your new virtual office running in not time.
A good way of saving money and at the same time still maintaining a professional image is to have a virtual office. A virtual office will give you the right impression at a fraction of the cost of having your own office.
A virtual office is a great solution for traveling salesmen. These businessmen travel regularly in search of clients and mostly work from their cars.
A virtual office also allows you to be found on Google places since you will have a real business address. You can use the address on your business cards instead of giving out your home address to strangers, increasing your security and privacy. Having your home address listed on business directories can open the door to clients showing up unexpectedly, unhappy clients stalking your home and burglars visiting. Google street view even provides a picture of the front entrance to homes.
Anyone with a home based business knows that some distractions are unavoidable. Some clients might have a habit of dropping in on you, distracting your whole schedule. With a virtual office, you get to plan and choose when to meet them.
When Apple was starting out in 1976, they worked in a garage while their calls were answered by a professional receptionist leaving them free to concentrate on their business.
If you consider that a virtual office may suit your business needs then Van Nuys Virtual Offices can help you start on that dream business of yours from as little as $99.00 a month. For more information you can visit our website at http://vannuysoffices.com/es/contact-us/