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Finding the perfect office, in the perfect location, can have a huge impact on your business. With the average length of a commercial property lease at 5-10 years, finding the perfect space is crucial; nobody wants to be stuck in the wrong office for any amount of time, let alone 10 years.
The right office space can make or break a business. It’s not easy to find the perfect premises, especially if your experience is limited. The key factor is to take the time and don’t settle for the first one you think is perfect. Because remember, your business will have to live with it for the life of a lease.
Give yourself some time don’t rush into a lease. Though the economy is in a state that there are plenty of office spaces around, you’ll still find that the perfect office space is hard to find. But, due to the recession, landlords now have cut their lease lengths to at least a year. Making things much easier for you.
The best thing to do when you think you have found the perfect place is to determine how much space you really need. Once you have calculated this , you want to evaluate how much space you will need to expand once your business becomes successful and can hold more people. Paying too much for an office space could affect profits; paying a small amount for inefficient space is also a waste of money.
The decision to relocate has to be made with specific regard to the future of the business. It needs precise planning and research, the establishment needs to be faultless and the owner needs to be sure that relocating is the answer for his/her business future. Once you have made the decision to move your home business to an office, you have some planning to do.
The advantages of moving out of your home office comes down to increased professionalism, more space to work and unlimited growth potential. And less much less distraction. Renting a small office at a good price can be very meaningful.
The first decision you make when you have already decided to rent an office, should be your desired location. It’s usually a good idea to start looking at offices near your house to avoid a long commute. Of course, while this is the ideal option, it may not work out perfectly when you consider other details that greatly affect your business. You need to make sure the new location reaches your target audience, so do some research of the surrounding area to find out who lives near the building you are considering. Try giving Van Nuys Offices a call, they have small offices for short terms and for only $195 a month.
Second thing you should consider highly is making sure that all your office furniture, including desks, filing cabinets, and bookshelves, will fit into the new office space. Make sure you leave room for expansion, especially if you plan to hire a few employees soon. Also, consider where customers will sit when they come into the office. Draw a layout, measure your furniture and move your furniture around so that you can get an idea of how much square footage you will need.
Last thing after you have found your perfect office, you signed a lease, and now you’re ready to start running your business from the office. DON’T FORGET to update your address on all your licenses, bank account, vendor accounts, post office, and all your stationary. If you regularly get inventory shipments, you need to let the distributor know your company’s new address ahead of time. This can prevent you from having to move merchandise shortly after it is dropped off at your house, so be sure to update your business address. You will have to do the same for your mail and any marketing materials that feature your current address.
Over the past few years, technology has caught up and exceeded many of my dreams and desires. Some of the most challenging mobile office problems have faded away and all the technology has become unbelievably affordable. These 5 steps will allow you to set up an office for your business.
1. INTERNET SERVICE:
Set up an intranet facility meant to be accessed only by the employers of the company to pass along information, vital communication, files and documents or go into the Virtual Private Network (VPN) so that the transferred material is fully confidential. Keep track of who is accessing the database of your organization by keeping logs of entry, exit and access information.
2. PHONE SYSTEM:
You need a phone system that is cloud based. This gives you the option of creating multiple numbers or toll-free numbers.
Two systems that work well are Google Voice, and RingCentral which offers toll-free 800 numbers and fax numbers. The cloud based system is great because you can use mobile, computer, and VoIP to send and receive calls.
3. SMART PHONES (IPHONE /ANDROID)
This is important because it will be your office in your pocket. If you use Google Voice, RingCentral etc. you can have your calls forwarded to your mobile so you can get the calls from any location you are currently working at. Or if someone sent you an important email. You can check it right through your phone.
4. POSTAL ADDRESS:
No virtual office is complete without a professional address to receive mail at. You do not need to actually reside at the mailing address your mail gets sent to. Van Nuys Virtual Offices has different virtual packages to suit your office needs.
5. YOUR TEAM:
If you need to hire virtual team members once you make the transition, you should hire carefully. Choose team members that have worked in a virtual office previously. They’ll have the self discipline, motivation and technical skills that are required in order to work remotely. With team members working remotely, you have to be clear about what you need from them, and what you expect them to do. Outline projects in specific details. Misunderstandings about when to check in, deliver work and communicate can lead to problems later on.
Don’t forget with Van Nuys Virtual Offices you can start your virtual office today for as little as $75 per month.
One of the most exciting part of starting up a small business is when it’s time to set up office space at your new business location. You have to purchase furniture, equipment, computers, business machines, supplies (like paper and paper clips), shipping materials, and décor for your office. And we all know that this may be a huge expense. There are ways to keep the expense down if you create a budget and plan your purchases accordingly. Van Nuys Offices.
There are so many second hand stores where you can find great buys on office furniture that are used but look like new. Choose a theme for your office and keep it in line with the type of work you will be conducting. Also check the local newspaper for any businesses that may be closing up as they will be selling off their furniture as well. There is no need to purchase new office furniture during your startup phase. For example, place the printer on top of a file cabinet rather than buying a separate table for it. Van Nuys Offices.
Besides the design of your office and furniture, you also have to start listing the various types of machines and equipment that you need in order to run your business efficiently. For instance, instead of purchasing a fax machine (which range from $100 to $200), keeping a supply of paper for it (between $3 – $5 per ream regularly), and the cost of an extra phone line (between $10-$40 per month), you can just get an online fax program.. You can send and receive faxes for your business and only print the faxes you need, for just $10 per month. Van Nuys Offices.
Now that you have the furniture & equipment you need for your office, it is time to supply it. Buying in bulk is a great way to save money if you have the storage space to keep the excess supplies. I recommend buying the generic brand for these basic office supplies. You will buy them at a lower cost and save a substantial amount of money. Generic products are a great business supply, and they are relatively cheap and inexpensive office products. You will hardly know the difference between them. Van Nuys Offices